Fortius HRIS


Privacy Policy

This policy sets out the basis on which Sampoerna Strategic Square South Tower, Level 30, Karet Semanggi, Kecamatan Setiabudi, Jakarta, Daerah Khusus Ibukota Jakarta 12930 (together with our subsidiaries, our holding company, subsidiaries of our holding company from time to time, collectively called “Fortius HRIS” or “we”) collects personal data from you and how we process such data.

By visiting our website (our “Site”) or using Fortius HRIS or any other applications or software we provide from time to time (collectively our “App”), you accept and consent to the practices set out below.

  1. Collection of information

    1. For the purposes outlined in Clause II, we may collect and process the following information about you:
      1. Information you give us – information that you provide us (which may include your name, address, email address, telephone number, credit card information and other personal description) by filling in forms on our Site or our App, or by corresponding with us (by phone, email or otherwise), for example:
        1. when you report any problem to us;
        2. when you use certain features on our Site or our App;
        3. when you request any support from us; or
        4. when you complete any survey or questionnaire we send you.
      2. Information we collect about you – information automatically collected when you visit our Site or use our App, for example:
        1. technical information, including the Internet protocol (IP) address used to connect your computer to the Internet and your log-in information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;
        2. information about your visit, including the full Uniform Resource Locators (URLs), clickstream to, through and from our site (including date and time), products you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to call our customer service number; and
      3. Information we receive from third parties – We work with third parties and we may receive information about you from them, for example, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers, or credit reference agencies. We will notify you when we receive information about you from them and the purposes for which we intend to use that information.
    2. We only retain personal data for so long as it is necessary. Data may be archived as long as the purpose for which the data was used still exists.
  2. Uses made of the information

    1. We use information held about you for the following purposes:
      1. providing, improving and developing our services;
      2. researching, designing and launching new features or products;
      3. presenting content and information in our Site and our App in the most effective manner for you and for the device you use;
      4. providing you with alerts, updates, materials or information about our services or other types of information that you requested or signed up to;
      5. in any part of the world;
      6. responding or taking part in legal proceedings, including seeking professional advice;
      7. for direct marketing purposes (please see further details in Clause II.2 below);
      8. communicating with you and responding to your questions or requests; and
      9. purposes directly related or incidental to the above.
    2. We intend to use your personal data in direct marketing (i.e. offering or advertising products or services by sending the relevant information directly to you). We require your consent specifically for this purpose and you may opt out any time. For the purpose of this clause:
      1. the personal data that may be used in direct marketing are those that you provide to us or we collect from you under Clause I.1 above;
      2. the type of services or products that may be offered or advertised will be our products or services, seminars, conferences or events, and those of our affiliates or business partners;
      3. the relevant information may be sent to you by email and in-app messages;
      4. you may opt out any time by calling us at emailing us at We will cease to send you marketing information without charge.
      5. For marketing and as a reference, Fortius HRIS may use its clients’ company name, logos and/or other information which maybe available publicly. The marketing maybe in the form of digital, email, print, and any other marketing means. Client may request to remove their information by writing in via email to The request may take 60 days to process from the date of email received.
  3. Disclosure of your information

    We will keep your personal data we hold confidential but you agree we may provide information to:

    1. any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in Section 5 of the Companies Act (Chapter 50);
    2. personnel, agents, advisers, auditors, contractors, financial institutions, and service providers in connection with our operations or services (for example staff engaged in the provision of support services);
    3. our overseas offices, affiliates, business partners and counterparts (on a need-to-know basis only);
    4. persons under a duty of confidentiality to us;
    5. persons to whom we are required to make disclosure under applicable laws and regulations in any part of the world; or
    6. actual or proposed transferees of our operations (or a substantial part thereof) in any part of the world.
  4. Third-party web services

    1. We may use third-party web services on our Site. The service providers that administer these services use technologies such as cookies (which are likely to be analytical/performance cookies or targeting cookies), web server logs and web beacons to help us analyse how visitors use our Site and make the information displayed on it more relevant to your interests. The information collected through these means (including IP addresses) is disclosed to these service providers. These analytics services may use the data collected to contextualise and personalise the marketing materials of their own advertising network.
  5. Third-party sites

    Our Site, our App or our communication with you may from time to time contain links to third-party websites over which we have no control. If you follow a link to any of these websites, please note that they have their own practices and policies. We encourage you to read the privacy policies or statements of these websites understand your rights. We accept no responsibility or liability for any practices of third-party websites.

  6. Security

    1. All information you provide to us is stored on our secure servers.
    2. We restrict access to personal information to our employees, service providers and contractors on a strictly need-to-know basis and ensure that those persons are subject to contractual confidentiality obligations.
    3. We review our information collection, storage and processing practices from time to time to guard against unauthorised access, processing or use.
    4. Please note, however, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk.
  7. Data Backup

    1. All user-level and system-level information maintained by Fortius HRIS shall be backed up periodically.
    2. The backup are stored on the cloud at our hosting service provider, AWS.
    3. Backups must be periodically tested to ensure that they are recoverable. To confirm data reliability and information integrity, the back-up information shall be tested at some unspecified, discreet frequency.
    4. Upon testing of backup data, all physical copies of backup data is permanently deleted.
    5. No physical/offline/tape storage of data, without customer permission, is performed by Fortius HRIS.
  8. Data transfer

    1. The data that we collect from you may be transferred to, and stored at, a destination outside Indonesia. It may also be processed by persons referred to in Clause 3 above who operate outside Indonesia.
    2. By submitting your personal data you agree to this transfer, storing or processing of data outside Indonesia. We will take all steps reasonably necessary to ensure that your data is treated securely in accordance with this privacy policy.
  9. Your rights

    1. You have the right to:
      1. check whether we hold personal data about you;
      2. access any personal data we hold about you; and
      3. require us to correct any inaccuracy or error in any personal data we hold about you.
    2. Any request under Clause 8.1 may be subject to a small administrative fee to meet our cost in processing your request.
  10. Changes to our privacy policy

    We may amend this policy from time to time by posting the updated policy on our Site. By continuing to use our Site and our App after the changes come into effect means that you agree to be bound by the revised policy.

  11. Contact us

    If you have any questions, comments or requests regarding personal data, please address them to:

    Data Privacy Office

Thank You

Please check your email for further information and we will contact you soon through your registered number. Looking forward talking to you.